How To Enter | brightsmilesride

How to Enter, and What Does It Cost?

Download Entry Form HERE:

For further information, and to secure your place on the 2026 event please contact: [email protected]

To secure your place in the 2026 Bright Smiles Charity Ride, three payments are required:

Donation: $1,500 per bike

Your participation supports the Royal Flying Doctor Service Dental Program, delivering essential dental care to remote communities.

Entry Fee: $230 per person

This covers event setup costs such as public liability insurance, route planning, and overheads.

Disbursement Fee: $430 per person

Includes evening meals and daily Happy Hour drinks.

(Breakfast, lunch, and beverages outside Happy Hour are at your own cost.)

Spots are limited to 30 bikes – first come, first served!

Accommodation

We will pre-book up to 15 rooms in each overnight town. Rooms are allocated on a first-come basis.

If you prefer to book your own accommodation, just let us know via your entry form.
Any unused rooms will be released 21 days prior to the event.
When rooms run out, you’ll need to book your own (we’ll assist where possible).

Please note: Accommodation is a separate cost and is not included in your entry or disbursement fees.

Medical Declaration & Indemnity

For your safety and compliance, all participants must complete:

Medical Declaration Form
- Download Form HERE
Indemnity Form
- Download Form HERE

Bring‑a‑Mate Entry Fee Waiver – Terms & Conditions
The following Terms and Conditions apply to the Bring‑a‑Mate Entry Fee Waiver promotion (“the Promotion”). By participating, entrants agree to these conditions in full.

1. Eligibility Requirements
1.1 To qualify for the Entry Fee Waiver, the entrant must register as nominated “mate” on the entry form.
1.2 The nominated mate must be a first‑time participant, defined as an individual who has never previously entered, registered or participated in the event.
1.3 Event Organisers reserve the right to verify the first‑time status of the nominated mate using historical entry records or other reasonable means.

2. Fees Covered by the Promotion
2.1 The Promotion applies only to the standard entry fee ($230.00) associated with the event.
2.2 No other components of the registration cost are included in the waiver unless explicitly stated.

3. Fees Not Covered
3.1 All disbursements, including but not limited to administration charges and transaction fees, remain fully payable by both the primary entrant and the nominated mate.
3.2 Donations, whether optional or mandatory within the entry process, are not covered by the Promotion and must be paid in full.
3.3 Any optional accommodation packages, upgrades, or add‑on services remain payable and are excluded from the waiver.

4. Registration Requirements
4.1 Both the primary entrant and the nominated mate must complete the full event registration process.
4.2 The nominated mate must be correctly identified at the time of registration.
4.3 The Promotion cannot be applied retrospectively to registrations completed prior to the promotional period.

5. Limitations and Conditions
5.1 The Promotion cannot be used in conjunction with any other offers, discounts, credits, or fee waivers.
5.2 The waiver has no monetary value and is non‑transferable.

6. Rights of the Event Organiser
6.1 The Event Organiser reserves the right to verify eligibility and reject or revoke the waiver where misuse, inaccuracy, or non‑compliance is identified.
6.2 The Event Organiser may amend, suspend, or terminate the Promotion at any time without prior notice.
6.3 All participants remain subject to the event’s general Terms and Conditions.